Office Manager
Job description
Coolgradient is a fast-growing green-tech start-up with a clear vision to make our digital footprint more sustainable.
Why?
Every swipe, every like, every TikTok video we upload, every Zoom call we have, every Netflix video we watch, or everything we buy online is all processed and depends on… data centers. However, these data centers consume large amounts of energy due to the underlying technology we use every day all day.
How?
We have developed an AI-based analytics platform that captures the entire data center (DC) infrastructure—”from roof to room”—to bring the whole DC into a more optimal state. This platform saves energy, water, and scope 3 emissions while increasing reliability and sustainability in data centers across countries like Germany, France, the UK, Australia, and The Netherlands.
About the Role
As office manager in Coolgradient, you will be central in ensuring the administrative functioning of our dynamic and fast-growing startup. You will not only ensure the smooth running of our office but also take on key financial responsibilities to support our operations. This role is ideal for someone who is detail-oriented, enjoys multitasking, and thrives in a startup environment.
Responsibilities:
- Oversee the daily operations of the office, ensuring a well-organized and efficient work environment.
- Provide comprehensive administrative support to the executive team, e.g. by planning travel and accommodation for event attendance or client visits.
- Assist in organizing company events, meetings, and team-building activities, both virtual and in-person, to enhance team cohesion and morale.
- Ensure accurate and timely payroll processing and data entry to financial systems.
- Assist in the preparation of budgets and forecasts.
- Prepare and send invoices to clients.
- Track payments and follow-up on outstanding invoices.
- Assist with financial and HR administrative tasks, such as filing and document management.
Job requirements
Skills:
- 1-3 years of experience in an office management role with financial or accounting responsibilities, preferably in a startup or fast-paced environment.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience with accounting software (e.g., Exact online) is a plus.
- Strong analytical and problem-solving skills.
- Excellent attention to detail and organizational skills.
- Ability to work independently and as part of a team.
- Fluency in Dutch and English
Perks
- Working on making the world of data centers more sustainable
- Enjoy a competitive salary, pension scheme, holiday allowance, and disability insurance.
- Our goal is to increase our impact and grow. We want you to grow with us and offer an Employee Stock Option Plan.
- A hybrid home-office-remote policy with flexible working hours where we value your regular presence to enjoy team dynamics, but we like to support the flexibility that fits your daily rhythm and preference.
- Lots of mobility options, where we provide a public transportation subscription, or company bike, or we’ll reimburse your travels when you prefer to use your own means of mobility.
- Lots of opportunities for professional growth and development.
- Join activities like meetups or (business) events.
- Work abroad with the team, where we combine good weather, a great environment, and good food.
- And above all: a fun and enthusiastic team that values a diverse and transparent culture.
Visa
At our company, we highly appreciate and encourage diversity. We believe it is crucial to achieving success and being the responsible company we want to be. However, our company currently cannot sponsor any work visas.